when is a system of records notice required

DHS/ALL-019 Payroll, Personnel, and Time and Attendance Records System of Records, DHS/ALL-020 Department of Homeland Security Internal Affairs. A System of Records Notice informs the public of the existence of a system of records and describes the . 552a(j)(2) and (k)(2). The reason this system has been exempted is that this system contains only records required by statute to be maintained and used solely as statistical records. 552a(c)(3), (c)(4), (d)(1), (d)(2), (d)(3), (d)(4), (d)(5)(e)(1), (e)(2), (e)(3), (e)(4)(G), (e)(4)(H), (e)(4)(I), (e)(5), (e)(8), (f), and (g) of the Privacy Act pursuant to 5 U.S.C. A SORN may be comprised of a single Federal Register notice that addresses all of the required elements that describe the current SORs, or it may be DHS/IA-001 Enterprise Records System (ERS), DHS/ICE 001 - Student and Exchange Visitor Information System. 552a(k)(2). Among other things, it requires Federal agencies to publish a system of records notice (SORN) in the Federal Register that describes the existence and character of a system of records. Personally identifiable information (PII) is data that may be used to identify an individual when combined with other relevant data. Records in this system have been designated as exempt from 5 U.S.C. This system is exempt from 5 U.S.C. None. 552a(c)(3), (d)(1), (2), (3), and (4), (e)(1), (e)(4)(G), (H), and (I), and (f) of the Privacy Act pursuant to 5 U.S.C. While not required by statute, regulation or guidance,a PTA is a tool that helps to determine MSPB whether an MSPB program or system has privacy implications and whether . 552a(k)(2). 552a(k)(2) and 31 CFR 1.36. These System of Records Notices have been retired or removed. See 31 CFR 1.36. See 31 CFR. Notice to rescind three Privacy Act System of Records Notices. IRS 90.001 - Chief Counsel Management Information System Records - 80 FR 54063 (Sept. 8, 2015). 552a(c)(3), (d)(1), (2), (3), and (4), (e)(1), (e)(4)(G), (H), and (I), and (f) of the Privacy Act pursuant to 5 U.S.C. This notice is referred to as a System of Records Notice (SORN). DHS/CBP-021 Arrival and Departure Information System (ADIS), DHS/CBP-022 Electronic Visa Update System (EVUS) System of Records, DHS/CBP-023 Border Patrol Enforcement Records (BPER), Final Rule for Privacy Act Exemptions, 81 FR 92549, DHS/CBP-024 Intelligence Records System (CIRS) System of Records, DHS/CBP-025 CBP Recruitment and Hiring System of Records, DHS/CBP-026 Explorer Program System of Records, DHS/CBP-027 Customs Broker Management (CBM), July 22, 2022,87 FR 43880, DHS/NPPD-001 National Infrastructure Coordinating Center (NICC) Records System, DHS/NPPD-002 Chemical Facility Anti-Terrorism Standards Personnel Surety Program System of Records, DHS/NPPD/USVISIT-003 Technical Reconciliation Analysis Classification System (TRACS), DHS/USVISIT-004 DHS Automated Biometric Identification System (IDENT), DHS/CISA-005 Administrative Subpoenas for Cybersecurity Vulnerability Identification and Notification System of Records, DHS/FEMA/GOVT-001 National Defense Executive Reserve. 552a(c)(3), (d)(1)-(4),(e)(1), (e)(4)(G)-(I) and (f) of the Privacy Act pursuant to 5 U.S.C. As authorized by 5 U.S.C. or https:// means youve safely connected to the .gov website. Agencies are required to publish notices describing the existence and nature of a new or revised system in the Federal Register and to review and update these System of Records Notices (SORNs) biennially as necessary. (See 31 CFR 1.36). For System of Records Notices prior to 2017, visit https://2009-2017.state.gov/privacy/c67219.htm. This system is exempt from 5 U.S.C. DHS/CBP-011 U.S. Customs and Border Protection TECS, DHS/CBP-012 Closed Circuit Television System, DHS/CBP-013 Seized Assets and Case Tracking System, DHS/CBP-014 Regulatory Audit Archive System (RAAS). 552a(j)(2) and 5 U.S.C. Important Notice 552a(j)(2) and 5 U.S.C. what kinds of personal information federal agencies maintain, how agencies limit the uses and disclosures of the information to only those compatible with the purpose for which the information was collected, and. CC .110 - Reports of Suspicious Activities - 81 FR 2945 (Jan. 19, 2016). 29, 2016), DOL/GOVT-2 - Job Corps Student Records - 81 FR 25765 (Apr. 552a(k)(2), it is exempt from 5 U.S.C. DHS/ALL-018 Administrative Grievance Records. Boil water notice do's and don'ts. System of Records Notices (SORN) Privacy Act Exemption Chart [<1.0 MB] A SORN is a notice published in the Federal Register, required by the Privacy Act of 1974, intended to alert the public that a Federal agency has created, modified, or abolished a system of records (SOR). (See 31 CFR 1.36). Counseling, and Time and Attendance Records - 78 FR 1307 (Jan. 8, 2013), US Mint .007 - General Correspondence - 78 FR 1307 (Jan. 8, 2013), US Mint .008 - Employee Background Investigations Files - 78 FR 1307 (Jan. 8, 2013). 552a (c)(3), (c)(4), (d)(1), (d)(2), (d)(3), (d)(4), (e)(1), (e)(2), (e)(3), (e)(4)(G), (e)(4)(H), (e)(4)(I), (e)(5), (e)(8), (f), and (g) of the Privacy Act pursuant to 5 U.S.C. 552a (c)(3), (c)(4), (d)(1), (d)(2), (d)(3), (d)(4), (e)(1), (e)(2), (e)(3), (e)(4)(G), (e)(4)(H), (e)(4)(I), (e)(5), (e)(8), (f), and (g) of the Privacy Act pursuant to5 U.S.C. A system of records is group of records under the control of the agency from which information about individuals is retrieved by name of the individual or some identifier assigned to the individual. ), under the control of a Department of Defense (DoD) Component from which personal information about an individual is retrieved by the name of the individual, or by some other identifying number, symbol, or other identifying . This system has been designated exempt from sections (c)(3), (d)(1)-(4), (e)(1), (e)(4)(G)-(I), and (f) of the Privacy Act, pursuant to 5 U.S.C. 3, 2013), GSA/GOVT-4 - Contracted Travel Services Program - 74 FR 26700 (Jun. information (PII), whether a PIA is required, whether a System of Records Notice (SORN) is required, and if any other privacy requirements apply to the information system. 81 FR 77003 (Nov. 4, 2016), FS .001 Administrative Records 85 FR 11777 (Feb. 27, 2020), FS .002 -Payment Records-85 FR 11127(Feb. 27, 2020), FS .003 Claims and Inquiry Records on Treasury Checks, and International Claimants 85 FR 11776 (Feb. 27, 2020), FS .004 Education and Training Records 85 FR 11776 (Feb. 27, 2020), FS .005 Fiscal Service Personnel Records 85 FR 11776 (Feb. 27, 2020), FS .006 Employee Records 85 FR 11776 (Feb. 27, 2020), FS .007 Direct Deposit Enrollment Records 85 FR 11776 (Feb. 27, 2020), FS. This system has been designated exempt from sections (c)(3), (d)(1)-(4), (e)(1), (e)(4)(G)-(I), and (f) of the Privacy Act, pursuant to 5 U.S.C. 552a(j)(2) and (k)(1), (2), (3), (4), (5), and (6). DO .307 - TIGTA Employee Relations Matters, Appeals, Grievances, and Complaint Files - 85 FR 26521 (May 4, 2020), This system may contain investigative records that are exempt from 5 U.S.C. DHS/FEMA-001 National Emergency Family Registry and Locator System, DHS/FEMA-002 Quality Assurance Recording System of Records. 002 FLETC Trainee Records (66 FR 43955 August 21, 2001), USSS.009 Training Information System (66 FR 45362 August 28, 2001), FEMA/IG-1 General Investigative Files (55 FR 37182 September 7, 1990), Treasury/CS.001 Acceptable Level of Competence, Negative Determination (66 FR 52984 October 18, 2001), Treasury/CS.286 Electronic Job Application Processing System (66 FR 52984 October 18, 2001), Treasury/CS.054 Confidential Statements of Employment and Financial Interests (66 FR 52984 October 18, 2001), DOT/CG 503 Motorboat Registration (65 FR 19475 April 11, 2000), DOT/CG 509 Non-Judicial Punishment Record (65 FR 19475 April 11, 2000), DOT/CG 526 Adjudication and Settlement of Claims System (65 FR 19475 April 11, 2000), DOT/CG 633 Coast Guard Civilian Personnel Security Program (65 FR 19475 April 11, 2000), DOT/CG 676 Official Coast Guard Reserve Service Record (65 FR 19475 April 11, 2000), Justice/INS-025 Worksite Enforcement Activity Record and Index (67 FR 64136 October 17, 2002), Treasury/CS.186 Personnel Search System (66 FR 52984 October 18, 2001), Justice/INS-001 the Immigration and Naturalization Service Index System (58 FR 51847 October 15, 1993), DHS/OCHCO-001 MAXHR ePerformance Management System of Records (71 FR 63329, October 30, 2006), DHS/FEMA/NDMS-1 National Disaster Medical System Medical Professional Credentials System of Records (71 FR 60554, October 13, 2006), DHS/ICE-005 Trade Transparency and Research System of Records (TTAR) (79 FR 71112 December 1, 2014), DHS/ICE-016 FALCON Search and Analysis System of Records (82 FR 20905 May 4, 2017). 5 U.S.C. 14, 2014), FinCEN .003 - Bank Secrecy Act Reports System - 79 FR 20969 (Apr. A system of records is a group of any records under the control of any agency from which information is retrieved by the name of the individual or by some identifying number, symbol, or other identifier assigned to the individual. 552a(c)(3), (d)(1), (2), (3), and (4), (e)(1), (e)(4)(G), (H), and (I), and (f) of the Privacy Act pursuant to 5 U.S.C. 552a(j)(2) and (k)(2). Some records contained within this system of records are exempt from 5 U.S.C. (See 31 CFR 1.36. Background information on the . DHS/ALL-031 Information Sharing Environment Suspicious Activity Reporting Initiative. 552a(k)(5). 552a (c)(3), (d)(1)-(4), (e)(1), (e)(4)(G)-(I) and (f) of the Privacy Act. A notice required when a federal agency creates, modifies or destroys a system of records. See 31 CFR 1.36. SORN Number/Name (with link to Federal Register (FR)), EEOC/GOVT-1 - Equal Employment Opportunity in the Federal Government Complaint and Appeal Records - 81 FR 81116 (Nov. 17, 2016), DHS/FEMA/GOVT-001 - Federal Emergency Management Agency National Defense Executive Reserve System - 78 FR 69861 (Nov. 21, 2013), GSA/GOVT-2 - Employment Under Commercial Activities Contracts - 48 FR 6176 (Feb. 10, 1983), GSA/GOVT-3 - Travel Charge Card Program - 78 FR 20108 (Apr. This system has been designated as exempt from the following provisions of the Privacy Act pursuant to 5 U.S.C. 552a(c)(3), (d), (e)(1), (e)(4)(G), (e)(4)(H), (e)(4)(I), and (f). DHS/CBP-004 Intellectual Property Rights e-Recordation and Search Systems, DHS/CBP-005 Advance Passenger Information System (APIS), DHS/CBP-008 Non-Federal Entity Data Systems (NEDS), DHS/CBP-009 Electronic System for Travel Authorization (ESTA). IRS 90.002 - Chief Counsel Litigation and Advice (Civil) Records - 80 FR 54063 (Sept. 8, 2015). Records in this system related to classified and controlled unclassified information related to intelligence, counterintelligence, national security, and law enforcement programs are exempt from 5 U.S.C. 552a(j)(2) and (k)(2). 552a (j)(2) and (k)(2). 552a(c)(3), (d)(1)-(4), (e)(1), (e)(4)(G)-(I) and (f) of the Privacy Act pursuant to 5 U.S.C. Certain Federal agencies, however, have the subject matter expertise with respect to particular systems of records that are commonly maintained by all federal agencies. (See 31 CFR 1.36. 16, 2013), BEP .045 - Mail Order Sales Customer Files - 78 FR 22604 (Apr. See 31 CFR 1.36. 16, 2013), BEP .038 - Unscheduled Absence Record - 78 FR 22604 (Apr. US Mint .005 - Employee-Supervisor Performance Evaluation, US Mint .007 - General Correspondence - 78 FR 1307, US Mint .008 - Employee Background Investigations Files - 78 FR 1307, US Mint .009 - Order Management System - 79 FR 49376, Retail Sales System (RSS); Customer Mailing List; Order Processing Records for Coin Sets, Medals and Numismatic Items; Records of Undelivered Orders; and Product Descriptions, Availability and Inventory, - Union and Agency Negotiated Grievances; Adverse Personnel Actions; Discrimination Complaints; Complaints and Actions before Arbitrators, Administrative Tribunals and Courts (Third Parties) - 78 FR 1307, US Mint .013 - United States Mint National Electronic Incident Reporting System of Records - 78 FR 46686, US Mint .014 - Denver Public Tour and Outreach Reservation System -, Special Inspector General, Troubled Asset Relief Program (SIGTARP), Administrative Resource Center (ARC)- Bureau of the Fiscal Service, Some records contained within this system of records are exempt from 5 U.S.C. After you generate delinquency notices, you can review and approve or reject them, as . A system of records is distinguished from other kinds of personal records in that a record in the system is retrieved by an individuals name or other personal identifier. 552a(k)(2). The Secretary of Treasury has exempted this system from the following provisions of the Privacy Act, subject to the limitations set forth in5 U.S.C. 552a(d), (e)(1), (e)(3), (e)(4)(G), (H), (I), and (f) of the Privacy Act pursuant to 5 U.S.C. DO .226 - Validating EITC Eligibility with State Data Pilot Project Records - 81 FR 78298 (Nov. 7, 2016), DO.227 Committee on Foreign Investment in the United States (CFIUS) Case Management System 86 FR 8262 (Feb. 4, 2021), DO .227 - Committee on Foreign Investment in the United States (CFIUS) Case Management System 85 FR 55354 (Sep. 4, 2020), DO .301 - TIGTA General Personnel and Payroll - 85 FR 26521 (May 4, 2020), DO .302 - TIGTA Medical Records - 85 FR 26521 (May 4, 2020), DO .303 - TIGTA General Correspondence - 85 FR 26521 (May 4, 2020), DO .304 - TIGTA General Training - 85 FR 26521 (May 4, 2020), DO .305 - TIGTA Personal Property Management Records - 85 FR 26521 (May 4, 2020), DO .306 - TIGTA Recruiting and Placement Records - 85 FR 26521 (May 4, 2020). A system of records Notice (SORN) is not required if an orgnaization determines that PII will be stroed using a system of records> false Which of the following is responsible for the most recent PII data breaches? ), DO .310 - TIGTA Chief Counsel Disclosure Section - 85 FR 26521 (May 4, 2020), This system may contain records that are exempt from 5 U.S.C. 78 FR 1307 (Jan. 8, 2013), US Mint .005 - Employee-Supervisor Performance Evaluation, In the case of a federal licensee or permittee who is also a permitholder under the terms of sections 28-1213 to 28-1239, the maintenance of one set of records for the fulfilling of the record-keeping requirements of 18 U.S.C. (See 31 CFR 1.36. Notice of transfer of a Privacy Act System of Records Notice. (See 31 CFR 1.36). DHS/USCIS-010 Asylum Information and Pre-Screening System of Records, DHS/USCIS-012 Citizenship and Immigration Data Repository (CIDR), DHS/USCIS-017 Refugee Case Processing and Security Screening Information System of Records, DHS/USCIS-018 Immigration Biometric and Background Check (IBBC) System of Records, DHS/USCG-002 Employee Assistance Program Records, DHS/USCG-006 Great Lakes Registered Pilot and Applicant Pilot Eligibility. 552a(j)(2) and (k)(2). 26, 2014), OPM/GOVT-6 - Personnel Research and Test Validation Records - 71 FR 35354 (June 19, 2006), OPM/GOVT-7 - Applicant Race, Sex, National Origin, and Disability Status Records - 71 FR 35356 (June 19, 2006), OPM/GOVT-9 - File on Position Classification Appeals, Job Grading Appeals, and Retained Grade or Pay Appeals, and Fair Labor Standard Act (FLSA) Claims and Complaints, Federal Civilian Employee Compensation and Leave Claims, and Settlement of Accounts for Deceased Civilian Officers and Employees - 78 FR 60331 (October 1, 2013), OPM/GOVT-10 - Employee Medical File System Records - 75 FR 35099 (June 21, 2010), EPA/GOVT-2 - Federal Docket Management System (FDMS) - 79 FR 9201 (Feb. 18, 2014), OSC/GOVT-1 - OSC Complaint, Litigation, Political Activity, and Disclosure Files - 82 FR 45076 (Sept. 27, 2017), Treasury .001 - Treasury Payroll and Personnel System - 83 FR35376 (Jul. What is a PII? ), IRS 37.009 - Enrolled Agent and Enrolled Retirement Plan Agent Records - 80 FR 54063 (Sept. 8, 2015), IRS 37.111 - Preparer Tax Identification Number Records - 80 FR 54063 (Sept. 8, 2015), Some of the records in this system are exempt from sections (c)(3), (d)(1)-(4), (e)(1), (e)(4)(G)-(I), and (f) of the Privacy Act, pursuant to 5 U.S.C. A "system of records" is distinguished from other kinds of personal records in that a record in the system is retrieved by an individual's name or other personal identifier. 552a(c)(3), (c)(4), (d)(1), (d)(2), (d)(3), (d)(4), (e)(1), (e)(2), (e)(3), (e)(4)(G), (e)(4)(H), (e)(4)(I), (e)(5), (e)(8), (f), and (g) of the Privacy Act pursuant to5 U.S.C. If a Treasury bureau or office maintains a system of records covered by a Government-wide SORN, they do not need to publish their own SORN to cover these records. 16, 2013), BEP .020 - Industrial Truck Licensing Records - 78 FR 22604 (Apr. 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